Committees

The Board of Directors is assisted by a number of standing, advisory and ad hoc committees. The committees help increase the involvement of  membership in the operation of their Club, decentralize some of the policy-development responsibilities of the Board, and ensure that Board decisions are based on input from a broad cross-section of the membership.

Match Committee		Member Services Committee
Facilities Committee		Management Committee
History & Trophies Committee		Fees & Structure Committee
Strategic Planning Committee		Nominating Committee
Ice Committee

Match Committee

The Match Committee, which consists of the Match Director, Club Manager and the league convenors, is responsible for:

• Orderly functioning of league play (draws, byes, sparing, guests, determination of league winners, etc.).
• Organizing club playdowns and the Club Championship.
• Recommending policies for Board approval in areas such as league structure, sign-up, and banquets.

Member Services Committee

Consisting of one Director, three to five additional club members, and "event-specific" members as needed, the standing Member Services Committee is responsible for member services and programs that are not directly involved with league play:

• social schedule;
• club bonspiels;
• communication (newsletters, club e-mail content, maintenance of web page and bulletin boards);
• fund-raising raffles;
• volunteer and team appreciation night;
• year-end banquets: menus, pricing, tickets (production, distribution, sale).

Facilities Committee

• Generally responsible for all physical aspects of the OCC (all building repairs, renovations and maintenance), including the ice plant, all curling equipment and amenities.
• Prepares detailed renovation and building alteration proposals for Board approval.
• Oversees all work done, whether by contractors or volunteers.

Management Committee

This committee of the Board liaises with the Manager on administrative issues at regular meetings (usually weekly) during the curling season,

• Assisting the Manager in the oversight of bar and kitchen operations, and other matters as required.
• Overseeing the summer operation, including negotiation of the summer contract.
• Monitoring income and expenditures on a regular basis.
• Notifying Class A and Class B shareholders of the AGM (prepare Notice of Meeting, Information Circular, Proxy form, record proxies as received).

History & Trophies Committee

Responsible for the preservation and maintenance of the historical documents and memorabilia of the club (display of pictures and trophies, framing and displaying annual membership roll, looking after maintenance and engraving of trophies, preparation of updated club history for 150th anniversary).

Fees & Structure Committee

An ad hoc committee consisting of one two Directors (one being the Match Director), the Manager, and two or three additional club members.  Would be drawn together annually in the early spring to consider membership fees and fee structure for the following year, as well as any proposed changes to league structure.

Strategic Planning Committee

A committee of the Board working in the late spring or over the summer to revise the OCC Strategic Business Plan and establish priorities for the coming season.

Nominating Committee

Consists of the Vice President (Chair) and two other Board members, and is responsible for:

• Approaching club members as needed to fill vacant seats on the Board.
• Identifying potential committee members.
• Preparing a slate for election to the Board at the Annual General Meeting each Fall.

Ice Committee

Consists of the Vice President (Chair), one other Board member and Ice Maker:

Ice Committee
Brian Corbett

Last modified: August 28, 2007, 8:15 am